Event Submission Form Guide
Basic Information
Event Submission Guide - Basic Information
Title: The title should be a short-hand contraction of either the performer or the promoter and the performance separated by a dash. It should be kept as short as possible and does not need to be completely self explanatory.
Category: Select from among the three major categories, Music, Exhibit, or On Stage.
Additional Categories: Select additional categories from the drop-down list. There are no restrictions but it is best to pick only a few
Thumb Image: Currently the thumb image is limited to 300 pixels vertical and 500 pixels horizontal dimension.
Allowed thumb image file types are: .jpg(or .jpeg) .pdf .bmp .png .gif Preferred type is .jpg
Other image settings:
Thumb Image Max Size (HxW): 300x500 pixels
Max Image file size: 2Mb
Location: Select from previously entered locations or define a new venue location.
Event Start Date: Pick the starting date of your event using the calendar selector. The starting time is specified using a 24-hour format so that an event to be held at 7:30 PM is specified as specified as starting at 19:30.
Price Text: The price may be specified in any format and is not a required parameter
Custom Registration Handle URL: This URL should link to the page containing information about purchasing tickets or making reservations for the event.
Published: You may elect to not publish your event immediately if for example you anticipate there may be some details which still need to be confirmed.
Short Description: The Short Description is used as the primary description which is presented whenever a site user clicks on an event in a list. It should be kept fairly short, ideally to a single paragraph.
Allowed image file types are: .jpg(or .jpeg) .pdf .bmp .png .gif Preferred type is .jpg
Other image settings:
Image Max Size (HxW): 500x700 pixels
Max Image file size: 2Mb
Description: This is a more comprehensive description of the event which the user will see after clicking on a listing containing the short description. It can be somewhat longer since it is on a page containing only information about your event but it should still be fairly brief. The idea is to encourage the viewer to refer to the event's home site for further information.
Recurring Events
Event Submission Guide - Recurring Events
It may be advantageous to fill out the information in this tab if your event repeats with all information on the Basic Information tab being identical for each performance. That means that means that every field on the Basic Information form must apply equally to every performance, including the start time.
If the specified pattern is broken, for example due to an empty performance date which is not included in the "interval" specification, a stop date should be entered. If the event recurrs again after a break it should be submitted as an additional recurring event.
In no case should a recurring event be submitted that extends to a period of more than 12 months.
Repeat Type: The principal repetition interval.
Interval: The separation between repeating events of the selected Repeat Type (i.e. includes a number of missing events between actual performances that also repeat)
Repeat Until: The selected stop date which must correspond to the Repeat Count (both need not be entered)
Repeat Count: Which must correspond to the stop date (if entered)
Extra Information
Additional Information Links
More event info URL: This link should point to the web page on the presenter's website which provides the most detailed, up-to-date information on the event.
Artist info URL: This link can be used to point to a page containing more information about an artist or group
Venue info URL: This URL can be used to give more venue information
Dining suggestion 1
Restaurent 1 Name: Name of a sponsoring restaurent
Restaurent 1 Menu URL:
Dish Suggestions: This is a text input field that can contain a description of dishes which the event submitter recommends to their audience. The maximum number of characters is 800 but the poster should keep the entry sussinct. Access the restaurents full menu is available through the Menu URL entry.
Dining Suggestion 2
Restaurent 2 Name: Name of a 2nd sponsoring restaurent
Restaurent 2 Menu URL:
Dish Suggestions: Comments and restrictions are the same as for restaurent 1.